Do Solicitors Keep Copies of Wills UK

At Lillian Purge, we specialise in SEO for Solicitors. Discover whether solicitors keep copies of wills and for how long.

Yes, many solicitors keep copies of wills, and in many cases, they also store the original document securely on behalf of their clients. Proper storage is a crucial part of will management, as the original version is required when the testator (the person who made the will) passes away. Keeping a copy helps solicitors provide reassurance that the client’s wishes are properly documented and can be accessed when necessary.

This article explains how solicitors store wills, how long they keep them, and what happens if you or your family need to retrieve one in the future.

Why Solicitors Keep Copies of Wills

Solicitors often keep copies of wills for record-keeping and reference purposes. The original will must be produced for probate after death, but a copy can be useful for checking details, making updates, or confirming instructions while the client is still alive.

Keeping a copy also provides an additional safeguard if the original is lost, damaged, or destroyed. While only the original document is legally valid, a copy can help prove the will’s contents or guide the creation of a replacement.

Where the Original Will Is Stored

When a solicitor drafts a will, clients are usually given three options for storage:

1. The solicitor keeps the original: This is the most common choice. The will is stored in a fireproof, secure location such as a deeds room or vault.

2. The client keeps the original: Some clients prefer to store it themselves, although this comes with risks of loss or damage.

3. A third-party storage provider: Some firms use external will storage services or register the document with the National Will Register for added protection.

In most cases, the solicitor retains the original free of charge and provides the client with a signed copy for personal records.

How Long Do Solicitors Keep Wills

Solicitors typically keep original wills indefinitely. Unlike other legal files that may be destroyed after a set number of years, wills remain relevant until after the client’s death. Once probate is completed and the estate is settled, the will may then be archived or returned to the family.

If a solicitor closes their practice, arrangements are made for all stored wills to be transferred safely to another regulated law firm or authorised storage provider. Clients are usually informed where their documents will be moved.

How Clients and Executors Access a Will

If your solicitor holds your will, you can request a copy or retrieve the original at any time while you’re alive. You may need to provide identification and written confirmation of your request.

After your death, your executor or next of kin can contact the solicitor to access the will. The solicitor will verify the person’s authority to act before releasing the original document for probate. Executors may also request additional certified copies for use with financial institutions or government departments.

What Happens If a Will Is Lost

If the original will is lost but a copy exists, it can still be possible to apply for probate using the copy. The executor must explain the circumstances of the loss and provide evidence that the copy reflects the deceased’s true intentions.

However, this process is more complex and may lead to delays or disputes. That’s why professional storage with a solicitor is strongly recommended. Keeping the original in a secure, regulated environment ensures it remains protected and traceable.

Why It’s Better for Solicitors to Store the Original Will

There are several reasons why having a solicitor store the original will is beneficial:

• Security: Solicitors store wills in fireproof, climate-controlled facilities.

• Professional record-keeping: Law firms follow strict rules on document storage and confidentiality.

• Ease of access: Executors know exactly where to find the will when needed.

• Prevention of tampering: Storing the will with a solicitor reduces the risk of unauthorised changes or loss.

These factors give clients and their families peace of mind that the document will be available and legally valid when required.

Can You Change or Update a Will Held by a Solicitor

Yes, you can update your will at any time. If your solicitor holds the original, you can request a review or amendment by making a new will or adding a codicil. The solicitor will ensure the new version is correctly executed and replace the stored original with the updated document.

It’s important to update your will whenever your circumstances change, such as marriage, divorce, or new family additions. Having your solicitor manage these updates ensures all versions are properly recorded and legally compliant.

How to Find Out If a Solicitor Holds a Will

If you are unsure whether a solicitor holds your or a relative’s will, contact the firm directly with as much information as possible. If the solicitor has retired or the firm has merged, you can search through the Solicitors Regulation Authority (SRA) or The National Will Register to locate where the will might be stored.

Families often discover that the will is held by the firm that managed previous legal matters such as property purchases or probate for other family members.

What If the Solicitor Who Made the Will Has Closed

If the firm that drafted or stored your will has closed, its client files, including wills, are transferred to another regulated firm or to the SRA for safekeeping. You can contact the SRA to find out where your documents were moved. In some cases, the receiving firm will take over responsibility for long-term will storage.

It’s always advisable to keep a record of where your will is stored and update this information if you move or change solicitors.

Final Thoughts

Solicitors usually keep both the original and a copy of your will for safekeeping, providing long-term protection and peace of mind. The original document is essential for probate, and keeping it with a regulated solicitor ensures it remains secure, accessible, and legally valid.

If you’re unsure where your will is stored or want to review its contents, contact your solicitor as soon as possible. Professional storage not only protects your will but also makes life easier for your loved ones when the time comes.

At Lillian Purge, we help solicitors improve their online visibility so clients searching for trusted will-writing and storage services can find their firm easily. Through effective SEO strategies, we help law firms grow their client base and become the go-to choice for legal expertise in their area.

See do you need a solicitor for a divorce and do solicitors inform dwp of inheritance for more about legal documentation. Visit our Solicitors Hub for further info.